Show Rules and Regulations
2010 IncentiveWorks Terms and Conditions
No more than two company representatives are permitted per 10' x 10' exhibit booth at any one time.
No solicitation or standing in the aisles.
The Exhibitor acknowledges and agrees that all attendee or related lists or directories received by the Exhibitor from Show Management are for the sole use of the Exhibitor in marketing the property, product or service exhibited at the show. The sharing and/or selling of such lists or directories is strictly forbidden.
All representatives of the exhibitor and those sharing their exhibit booth are bound by these terms, conditions and regulations. It is the Exhibitor's responsibility to communicate all rules and regulations to those they share an Exhibit Booth with.
The Exhibitor shall not assign any rights under this agreement or sublet the space without the prior written permission of Show Management, which permission may be arbitrarily withheld. The company or individual's name appearing on the Exhibitor's badge and signage must be the same company that appears on the Exhibit contract for space or a representative thereof.
All of the Exhibitor's property at the show shall be displayed at the sole risk of the Exhibitor. Show Management assumes no responsibility for loss, theft or damage thereto.
The Exhibitor agrees to occupy the contracted exhibit space during the full term of the show and to exhibit only the products described in this contract.
Show Management reserves the right, in its sole and unfettered discretion to:
(i) determine the eligibility of exhibitors and exhibits for the show, (ii) reject or prohibit or alter or remove exhibits or any part thereof, including printed materials, products, signs, lights or sound, and to expel exhibitors or their personnel if, in Show Management¹s opinion, their conduct or presentation is objectionable to other show participants and (iii) relocate exhibitors or exhibits when in Show Management¹s opinion such moves are necessary to maintain the character and/or good order of the show.
Show Management further reserves the right to cancel any Exhibit Contract and to withhold possession of the space; or expel the Exhibitor there from if the Exhibitor fails to comply with any of the show rules and regulations in which case the Exhibitor shall forfeit as liquidated damages and not as a penalty all payments pursuant to the contract, all without limiting Show Management¹s other rights and remedies at law as a result of such failure to comply. Show Management reserves the right to modify or add or delete terms, conditions and regulations as deemed necessary.
The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the show but must remain intact until the close of the show. The Exhibitor also agrees to move in and remove their exhibit and equipment according to the final move-in and move-out schedule; in the event of failure to do so, the exhibitor agrees to pay for such additional costs as may be charged.
Show Management reserves the right to reproduce all photographs, images and likenesses taken during the show for future purposes.
Where the Exhibitor offers or provides raffles, donations or other promotional measures that require guests to be present at a specified location or time, or any other unusual promotional plans, they must first be approved by Show Management before August 4th, 2010.
No Exhibitor shall plan any type of event, social or otherwise that conflicts with the hours of official show-related events August 17-18 inclusive. Any Exhibitor or representative thereof scheduling a social function in conjunction with Show must have the event approved in advance by Show Management. The social function may NOT conflict with the times and/or venues used for any show official event. The event start time must be scheduled a minimum of 30 minutes after the published conclusion time of any official Show event. For early morning events, it is mandatory that the event ends in time to allow attendees sufficient time to make their way to the Show official events.
Exhibitors shall not play or permit the playing of or distribution of any copyrighted material at the Show unless they have obtained all the necessary rights and paid all royalties, fees or other payments. Sound of any kind must not be projected out from the Exhibit Booth.
This show is for informational and educational purposes only. No retail sales are permitted at the Show at any time, but orders may be taken for future delivery.
No persons under the age of 16 will be permitted on the Show floor at any time regardless of affiliation or circumstances. This rule applies to both Exhibitors and Attendees.
Compliance
The Exhibitor will comply with the rules and regulations of any unionized or non-unionized contractor which may be selected by Show Management to service the exhibitors. Any dispute between the Exhibitor and any such contractor or union representative will be referred to Show Management for resolution, whose decision shall be final and binding on all parties.
The Exhibitor is responsible for compliance with all applicable laws, bylaws, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environment matters and shall ensure that all equipment, materials and goods used by the Exhibitor so comply.
Liability
The organizers and other participating sponsors are not to be held liable for any injury, loss, burglary, additional expenses, delays or any other irregularities, including strikes, which may be caused by factors beyond their control.
The Exhibitor is liable for any damage they cause to the facility or to any property of Show Management, participating sponsors, their agents or any other exhibitor.
The Exhibitor accepts all risks associated with the use of the exhibit space and environs. The Exhibitor shall not make any claim or demand or take any legal action, whatsoever, against Rogers Communications and it’s Affiliates/Meetings & Incentive Travel, the show sponsors, contractors or the facility in which the show is held, for any loss, damage or injury howsoever caused, to the Exhibitor, its officers, employees, agents or their property. The Exhibitor agrees to indemnify and hold harmless Rogers Communications and it’s Affiliates/Meetings & Incentive Travel, show sponsors and the facility, their respective officers, agents, affiliates and employees, against all claims, costs and charges of every kind resulting from their occupancy of the exhibit space or its environs, for personal injuries, death, property damages or any other damage sustained by the Exhibitor or its officers, agents, employees or those for whom in law they are responsible, or Rogers Communications and it’s Affiliates/Meetings & Incentive Travel or a visitor to the show.
In the event that the facility in which the show is to be held or is held is destroyed or becomes unavailable for occupancy for reasons beyond the control of Show Management and sponsors, or if for any reason Show Management is unable to permit the Exhibitor to occupy the facility or the space, or if the show is canceled or curtailed, Show Management and sponsors will not be responsible for any loss of business, loss of profits, damage or expense of whatever nature that the Exhibitor may suffer. The reasons listed include, but are not limited to, such reasons as: casualty, explosion, fire, lightning, flood, weather, epidemic, earthquake, war or other Acts of God, acts of public enemies, riots or civil disturbance, strike, lockout or boycott.
Insurance
The Exhibitor is responsible for the placement and cost of insurance relating to its participation in the show. The Exhibitor shall obtain and maintain at its own expense during the period commencing on the first move-in date and terminating on the last move-out date a policy of insurance acceptable to Show Management. The policy of insurance shall name Rogers Communications and it’s Affiliates/Meetings & Incentive Travel as also insured or additionally insured and insure the Exhibitor against all claims of any kind arising from or in any way connected with the Exhibitor¹s presence or operations at the show. The Exhibitor shall carry liability insurance of $3 million. The Exhibitor agrees to furnish immediately to Show Management upon execution of the Exhibitor contract certificates of insurance pertaining to all policies of insurance carried by the Exhibitor together with satisfactory evidence from the insurer of the continuation of such policies. If the Exhibitor fails to comply with any of the foregoing, in addition to any other rights or remedies available to Show Management in law or under these rules and regulations, Show Management shall have the right to take possession of the Exhibit Booth space for such purposes as it sees fit and the Exhibitor will be held liable for the full contract price for the said space.
Shipping
Goods must not be shipped collect as these will not be accepted by Show Management. Show Management assumes no responsibility for loss or damage to goods before, during the period of the show, or after its closing.
Food & Beverage and Other Unique Items
Food, beverages and unique items either sold or given away must be approved by the organizers and arrangements made directly with the Metro Toronto Convention Centre.
Exhibit Booth Regulations
No signs or other articles are to be fastened to the wall brackets or other electrical fixtures. The use of thumb tacks, scotch tape, nails, screws, bolts, crowbars, hand spikes, or any tool or material which could damage the floor or walls is prohibited. The Exhibitor may not apply paint, lacquer, adhesive or other coatings to the facility or to the property of Show Management, its agents or any other exhibitor.
No Exhibit Booth may block the sightlines of another Exhibitor's booth. Specific guidelines will be provided in the Exhibitor Kit to assist with booth design and construction to ensure compliance.
No Exhibitor may extend into the aisles.
All display material including banners must be flame-proofed and are subject to inspection by the Toronto Fire Department. No flammable fluids or substances may be used or shown in the Facility and/or the Exhibit booth.
August 17 & 18, 2010
Metro Toronto Convention Centre
North Building
