To ensure you get the exact information you need, be sure to include the following in your request for proposal. By David Jewell, June 25, 2010

• Decision date & time
• History
• Concessions
• Reservations method
• Billing
• Competition (cities and/or hotels)
• Where is end user located?
• Who will sign the contract?
• Where is the organization located?
• Rate guidelines
• Dates flexible
• Pattern flexible
• Attendee profile
• Decision process
• AV requirements
• Recreation
• Special contract requirements/Contract clauses
• Action requested from the hotel
• Full fee disclosure request (additional fees)
• Request a list of any exclusive suppliers servicing your event